Features > Document & Content Management


Document & Content Management

80 to 90 percent of a typical enterprise's knowledge resource exists as unstructured data in documents, reports, e-mail, graphics, images, audio and video files. These data sources are largely inaccessible from existing information systems. DynamicIntranet allows the sophisticated management of these resources provides access to these unstructured data sources and unifies the delivery of the content.

The DynamicIntranet Directory organizes documents, links to Web pages and applications in a topical hierarchy. With this secure, central repository and comprehensive knowledge library functions, DynamicIntranet provides industrial-strength functionality for organizing knowledge. In the directory, corporate knowledge and information can be easily organized, shared, and accessed. From Marketing information to Human Resources forms, this workspace provides the ideal forum for sharing and accessing corporate information that pertains to all members of an organization. As a result, users can solve problems more quickly by drawing on best practice documents and presentations created by their colleagues in other departments, track market trends and competitive intelligence, and access a common virtual repository of corporate communications, company procedures and other general company information provided by the organization to keep them productive. Many organizations use the directory to share best practices, policies, procedures, business critical news, and all of the projects throughout the enterprise.


Key Features
Publishing
The IntelliEnterprise Directory creates a forum for the linking of any documents, files, information and bookmarks/links directly with the web browser. All types of files, such as Word documents and Excel sheets, can be published without any HTML knowledge. IntelliEnterprise stores all files in their native file format.

 


Desktop Integration - My Network Places
WebFolders allow users to access, create, and manage files and folders by adding them to their My Network Places. adenin WebFolders are based on the Web Distributed Authoring and Versioning (WebDAV) protocol.
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HTML Editor
The browser-based, feature rich HTML Editor provides a MS Office like user interface for the creation and the update of web pages.



The editor requires no downloads or client side installation and works with Microsoft Internet Explorer 6 and wit web browsers which use the Gecko engine (e.g. Firefox on Linux).

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Thumbnail Generation
adenin provides an optional, automatic creation of small preview pictures ("thumbnails") for each topic. The thumbnail generation is not restricted to topics with uploaded images. The thumbnail engine also generates thumbnails for links to web pages, PDF files, Word documents, Excel files, PowerPoint presentations and all other applications which allow saving files with embedded preview pictures.

Thumbnails allow a more attractive presentation and easier recognition of the content.



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Automatic Information
Information about all new/updated documents can be formatted to appear on the personalized Home Page as "My News" and/or in a personalized newsletters by email or SMS (Notifications).
 


Search
Full text search is available in Word documents, Excel sheets, PowerPoint presentations, Acrobat-PDF-files, Text-files and HTML documents. Users will only get matching documents for which they have access permission.


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Metadata
For each new document, add optional and required metadata (custom document properties) to automatically categorize a document. Metadata can also filter search results.
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Virtual Topic List
The Virtual Topic List Portlet allows to show all documents with a certain tag from all or selected categories e.g. policies are stored in several categories and they are all tagged with the keyword "policy". A Virtual Topic List Portlet could now be used to show all policies independently of their storage location within the directory.
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Image Gallery
Manage and share produt images, event photos and more. 


Version History
Monitors who accesses documents and the changes made, it improves efficiency and accuracy.
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Check Out/Check In
Version control feature that gives employees a point-and-click way to "check out" a document to prevent others from working on the same document at the same time. When done with revision, the employee "checks in" the document. 


Office Integration
Update Word, Excel, and PowerPoint files with one click instead of going through the process of downloading, saving, editing, and uploading the document. This compels users to update documents more frequently. This requires no client-side installation.
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Drag & Drop Publishing
Publish or download multiple files between web and local folders using Drag & Drop.
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News
Shows the most recently published topics in one or more categories. The News feature comes with these layout options:

* Show news in a list or as a scrolling ticker.
* Show/hide excerpts.
* Create short excerpts from the article.
* Show/hide images and/or topic icons.
* Select number of topics.

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Checked Out Documents Portlet
lists all documents/topics checked out by the current user.